For US HVAC & refrigeration companies
AI Answering & Booking Built for HVAC ContractorsHVAC Companies
When the first 100° day hits, your phones don't stop ringing — and your office can't pick them all up. Our AI answers every call, books every no-cool emergency, and keeps your install pipeline moving.
Why HVAC companies lose jobs
Demand isn't steady — it's spikes. The first heat wave and the first hard freeze make or break your year, and that's exactly when calls go unanswered.
Heat waves overload the office
On a 100° day every AC-out call hits at once. Your dispatcher physically can't answer them all — and the ones who get voicemail call the next company on the list.
First cold snap, same problem
No-heat calls flood in the morning after the first freeze. By 9 AM you've already lost a dozen jobs to dropped calls.
Maintenance plans don't renew themselves
Spring tune-ups and fall heater checks need outreach. Without an automated reminder system, half your plan customers churn quietly.
Install quotes go cold
$8,000–$15,000 system-replacement quotes sit in the inbox. The homeowner gets two more bids and the cheapest one wins by default.
A real-world example
Heat-wave Tuesday — 47 calls before noon
Hi, my AC stopped blowing cold air last night and the house is already 84°. I have two kids — can someone come today?
Absolutely — sorry you're dealing with that in this heat. Is the outdoor unit running at all, or completely off?
It's running but only hot air inside.
Got it — sounds like a refrigerant or compressor issue. I have a tech in your area at 1:30 PM today. Want me to lock it in?
Yes please.
Booked for 1:30 PM. You'll get a text with the tech's name and a 30-minute heads-up before he arrives. We'll have you cool again today.
What the AI handles for your HVAC shop
Designed for the rhythm of HVAC: emergency demand spikes, recurring maintenance, and big-ticket install quotes that need real follow-up.
Unlimited concurrent calls
When 30 phones ring at once during a heat wave, the AI answers all 30. No busy signal, no voicemail, no lost jobs.
No-cool / no-heat triage
Captures system type, age, symptoms, and home temperature — so dispatch sends the right tech with the right parts on the first roll.
Maintenance plan rebookings
Auto-texts your tune-up customers every spring and fall, books them in, and rebuilds your recurring revenue without office work.
Install & replacement follow-up
Nudges every open system-replacement quote with helpful timing — financing options, rebate deadlines, seasonal pricing — until they sign.
Smart dispatch around tech location
Books emergencies into the closest tech's route so you stop sending trucks across town for one $89 service call.
Review requests on autopilot
Sends a Google review link right when the job wraps and the customer is cool and happy — peak moment for 5 stars.
HVAC Companies — Frequently Asked
Can it actually handle a peak-day call surge?+
Yes — this is the use case it was built for. The AI handles unlimited concurrent calls, so when a heat wave or cold snap hits and 30 phones ring at once, every caller is answered immediately instead of getting voicemail or a busy tone.
Will it know our system brands, pricing, and service area?+
Yes. We train it on the brands you service, your dispatch fee and service ranges, your ZIP-code service area, and your install vs. service flow — so callers get accurate answers and the right tech is dispatched.
Can it run our maintenance plan renewals?+
Yes. We set up automated spring AC tune-up and fall heating check campaigns that text your plan members, offer time slots, and book them straight onto the schedule — no office intervention.
Does it integrate with ServiceTitan or Housecall Pro?+
Yes. Bookings land on the right tech's schedule in your existing dispatch software automatically. We also push lead info into your CRM so quote follow-up runs on the same data.
We also help
Other trades we work with
Stop losing summer and winter jobs to busy signals.
Get a free AI audit of your phones — we'll show you how many no-cool and no-heat calls are going unanswered right now.